The Event Assistant provides administrative and coordination support across SAMSB, contributing to the effective delivery of events and day-to-day operational activities.

The role supports a range of administrative functions including meeting coordination, minute taking, phone and email enquiries, document preparation and general business support, while also providing backup support to front of house functions as required.

Key responsibilities: 

• Provide administrative support across event and business activities, ensuring tasks are completed accurately and within agreed timeframes.
• Coordinate meetings including scheduling, preparation of agendas, minute taking and distribution of actions and supporting documentation.
• Respond to phone, email and general enquiries, ensuring professional and timely communication with internal and external stakeholders.
• Prepare and maintain business documentation, records, correspondence and filing systems in accordance with organisational requirements.
• Support event preparation and delivery activities through administrative coordination and logistical support as required.
• Provide front of house and reception backup support during periods of leave or peak operational demand.
• Assist with procurement, invoice processing and other general administrative activities in accordance with established procedures.
• Contribute to a positive and collaborative team environment by providing general administrative support across business units as required.

• The Incumbent will be required to participate in the Agency's Performance Management Program.
• The Incumbent may be assigned to another position at this remuneration level or equivalent.
• Some work outside of normal hours will be required.